Confr_Reimbursement

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NEW JERSEY LIBRARY ASSOCIATION CONFERENCE

SPEAKER/INVITED GUEST REIMBURSEMENT POLICY

Speakers will be reimbursed for the following with prior arrangement and approval of the Conference Chair:

Travel	Mileage at current IRS rate, tolls, parking Air fare, train fare, car service or car rental Flight reservation must be booked for coach seats (economy class), at least three weeks prior to date of travel. **Train reservation must be booked for economy class.
Hotel***	Conference hotel or equivalent ***Need for hotel room (with date) must be requested from Conference Chair. The Conference Chair will reserve accommodation and arrange for billing to the Association master account.
Meals	Meals not to exceed $65 per day; meals at conference events must be arranged in advance and will reduce the reimbursement amount.
Incidental expenses	By prior agreement only

Requests for expenses should be submitted with the program proposals. Travel arrangements should only be made after program approval is received from the Conference Chair. Reimbursement will be made after the Conference, when the reimbursement form with original receipts, is submitted to the Conference Chair, who approves it and forwards it to the Association Treasurer. Special requests to provide reimbursement of travel costs at the Conference may be considered; receipts must be sent with the reimbursement form to the Conference Chair at least three weeks prior to the Conference.

New Jersey librarians are not reimbursed for participating as panelists or speakers and will be required to pay the registration fee unless their participation is limited to a specific program. New Jersey librarians that do not officially register for the conference will receive special badges, valid only for the session or sessions in which they are speaking.

Vendors are not normally reimbursed for participating as panelists or speakers.

Approved by the NJLA Executive Board, 2008.

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