Wiki Tutorial
Basic Differences between Wiki 1.0 and Wiki 2.0
Passwords
There are no more global passwords. Each editor must log in using their e-mail address and a password of their choice. While this is less convenient, it is more secure and will help to combat spam. To request access as an editor, click on the link at the top right of the wiki "To join this wiki, request access." Here is the direct link.
Sidebar
The sidebar has been expanded and can be toggled on and off. Toggle off the sidebar to view and work on pages like Excel spreadsheets that are too large to see with the sidebar open.
Sidebar Open
Sidebar Closed
Link Locations - Where Are They Now?
There are circled numbers in each of the two graphics below. The first graphic (Wiki 1.0) shows the original location, and the second graphic (Wiki 2.0) shows the new location.
1. There are no more navigation buttons at the top of the page. Instead of the Home button, to go to the wiki homepage click on the Home link in the sidebar or the FrontPage link at the top right.
2. To edit a page, you now click on the Edit tab at the top left of the page.
3. To open a new page, click on "Create a page" at the top of the expanded sidebar.
4. Comments are now at the bottom of each page.
5. To view or upload files, click on "Upload files" at the top of the expanded Sidebar, below "Create a page."
6. To view a page's history, or to revert to a previous version of a page, click on "Page history" at the top right of every page. There is a graphic of a clock next to this link.
Wiki Version 1.0
Old version of navigation buttons
Old version of page footer
Wiki Version 2.0
Folders
You can organize your content into folders in 2.0, which will make it much easier to find documents. Folders have currently been created for each section, committee and roundtable, and most files have been placed in their containing folders..
How to put a page into a folder
Go to the page you want to put in a folder. At the right side is a link "Put this page in a folder." Click on this link.
You will then be asked to chose a folder. A dropdown menu will give you a list of all the folders in the wiki, or you can chose to create a new folder. Click on the folder you want.
A page in a folder will look like the image below. At the right you can see which folder the page is in, and all the other pages that are in the folder. You can open any of the other folder pages by clicking on them.
Searching the Wiki
The search is much better in 2.0. Now the search will include any Word documents, webpages, pdfs, and Excel files that have been uploaded to the wiki.
A search previously only looked at the wiki pages, so any buried content would be nearly impossible to find. As an example, the results for a search for GSTBA includes a Publisher file, Word documents and pdfs.
Inserting an image
There is no longer a link in the edit toolbar to insert a picture. Now when you click on Edit a menu appears on the right to "Insert links." Click on the "Images and files" tab. You can then chose an image or file already on the wiki, or upload a file from your computer.
To add a new image or file, click on "Upload files," and browse to the file on your computer.
Highlight the file you want. You can upload more than one file at a time by holding down the Ctrl key while clicking on the individual files. Then click on "Open."
The file(s) you selected will be at the top of the list at the right. To insert an image into your document, click where you want the it to appear. Then click on the file name at the right.
Your image will appear on the wiki page.
Uploading a file to the wiki
There are two ways to upload a file to the wiki. If you want to upload a file and not create a link to it, you can click on "Upload files"on the right side of any page in the View mode.
If you want to link to the file, you no longer use the "Attach File" button on the Edit toolbar. Now when you click on Edit a menu appears on the right to "Insert links." Click on the "Images and files" tab. You can then chose a file already on the wiki, or upload a file from your computer.
To add a new file, click on "Upload files," and browse to the file on your computer.
Highlight the file you want. You can upload more than one file at a time by holding down the Ctrl key while clicking on the individual files. Then click on "Open."
You have now uploaded the file. To place a link in your wiki page, type the name you want for your link and highlight it. Then click the link on the right to create the hyperlink in your wiki page.
How is the NJLA wiki set up?
On the wiki homepage you will find links for the executive board, and for each section, committee, subcommittee, and roundtable. There are additional links for special projects. Each group will update their own wiki section. Passwords are given to the head of the group, and that person will share the password with members of the group interested in adding to the wiki.
The individual wiki pages, at a minimum, will include a brief overview of what the group does in NJLA. Committees and subcommittees will include a member list. Sections and roundtables will list officers and their e-mails. Sections and roundtables can also feature their upcoming events. All groups can create links to additional pages for meeting minutes and links of interest, or for any other information they are interested in adding.
Sample Section Page Layout
How do I add text to my wiki page?
1. From your wiki page, click on the "Edit" tab.
2. Place the mouse cursor where you want to add text. Type the information you want. PBWiki uses formatting commands that are similar to Microsoft Word, so use the commands in the formatting bar above the edit window to make text bold, add bullets, etc.
3. Click on the Save button.
How do I add a box for news and upcoming events?
1. Click on the "Edit" tab to open up the Edit window for your wiki page. Place the mouse cursor where you wish the box to appear. Click on the "Insert Table" button in the formatting toolbar.
2. A popup box will appear for Table Properties. (If a box does not pop up, disable your popup blocker!) Select "Rows": 1 and "Columns": 1. Leave the border size as 1. Change the other settings as desired. Click the "OK" button.
3. Click within your newly formed box to enter your text.
How do I create wiki pages for minutes and links of interest for my section/committee?
1. Click on "Create a page" at the top right of the page.
2. On the next page, enter a descriptive name for the new page. Include your group's name. You can include spaces. Next to "Put this page in a folder," select the folder for your committee or section. Leave the template choice as the default: "Blank template." Click on the "Create page" button.
3. A new edit window will open up where you can enter the text you want. You can include pictures and hyperlinks. You can also upload minutes as Word documents and then link to them from this page. Make sure you include a link at the bottom back to your group's main wiki page. (Instructions can be found later in this tutorial.)
4. Go back to your group's main wiki page and go to "Edit" view. Put the cursor where you want the link to your new page. Under "Insert links" at the right, click on the "Pages" tab. Find the page you created (it will be near the top) and click on the title. Your link will appear where you put the cursor. To change the wording of the link, highlight the link and type the wording you want. Your new wording will replace the original link name.
How do I add minutes or a report to the wiki?
1. Create your minutes in Word.
2. Name your file descriptively. Do not call it "minutes," or "minutes-date" because it could easily replace the document of another group. Recommended name: <committee/section name> minutes <date>, ie it section minutes 4.1.08.doc.
3. Go to your group's minutes page on the wiki. Click the "Edit" tab.
4.A menu will appear on the right: "Insert links." Click on the "Images and files" tab. You can then chose a file already on the wiki, or upload a file from your computer.
To add a new file, click on "Upload files," and browse to the file on your computer.
Highlight the file you want. You can upload more than one file at a time by holding down the Ctrl key while clicking on the individual files. Then click on "Open."
You have now uploaded the file. To place a link in your wiki page, type the name you want for your link and highlight it. Then click the link on the right to create the hyperlink in your wiki page. (It will be at or near the top of the list.)
How do I add a link to a Wiki Page?
If you just want to add a web address, the process is simple. Click on the "Edit" tab to open the edit window. Put your mouse cursor where you want the link to be, and then type or paste the url. Add a space at the end of the url to make the link clickable. Other types of links are created slightly differently. The different methods are described below.
Linking to a new wiki page.
1. Highlight the text you want to be a link. Click on the "Link" button at the top right.
2. A popup box will appear.
3. Leave the "Link Type" as PBWikiPage and the "Page" field as New Page. Name your new wiki page. Click the OK button.
4. Click the "Save" button on the bottom left to finish your edit.
5. Click on the link. Then follow the directions for creating a new wiki page.
Linking to a pre-existing wiki page.
1. Highlight the text you want to be a link. Click on the "Link" button at the top right. A popup box will appear.
2. Leave the "Link Type" as PBWikiPage. Under "Link to wiki page" hit the drop down menu. You will see a list of all the wiki pages on the wiki, in alphabetical order. Highlight the page you want. Click the OK button.
3. Click the "Save" button on the bottom left to save your edits.
Linking to a url
1. Highlight the text you wish to add a link to and click the "Link" button at the top right.
2. The link popup box will appear. Use the "Link Type" dropdown menu to select "URL." Under "Protocol" leave the choice "http://" Under "URL" type the address. Click the OK button.
3. Leave the "Protocol" box as http:// and type or paste the url into the URL box. Make sure the Link text box has the text you want. Click the OK button.
4. Click the "Save" button on the bottom left to save your edits.
Linking to an e-mail address
1. If you wish to show the entire e-mail address, just type it in. If you wish to mask the e-mail address, type the text you want and highlight it. Click the link button at the top of the Edit window.
2. Under "Link Type" in the popup box choose E-mail. Type in the e-mail address and click the OK button.
3. Click the "Save" button on the bottom left to save your edits.
4. When the e-mail address link is clicked on, your e-mail client will open a new window.
Linking to a file already on the wiki
1. Type in the text you want and highlight it. In the sidebar under "Insert links" if you are linking to a Wiki page choose the "Pages" tab. If you are linking to another kind of file, click on the "Images and files" tab.
2. You will see a list of the most recently uploaded files. If the file you wish to link to appears on the list, click on it and the link will be added to your text.
3. If you are linking to an older file, go to the bottom of the list and click on the link to "Show all (#) files." Then scroll to your file and click on it to add a link to your text.
4. Click the "Save" button on the bottom left to save your edits.
How do I insert an image?
1. Click on the "Edit" tab on the page where you wish to insert the picture.
2. Click on the "Images and files" tab in the Sidebar under "Insert links." If the image is already on the wiki, insert the mouse cursor where you want the picture to appear and then scroll to the image file on the list and click on it. The picture will be inserted into the wiki page.
3. If the image is on your computer, click on "Upload files."
4. Navigate to where the image is saved on your computer, then click the "Open" button.
5. Your file will appear at the top of the list of images and files. Place the cursor where you want the picture to appear and click on the image file.
6. Your image will appear on the page. You can drag the corners of the image to resize it. When you are done editing the page, click the "Save" button.
Adding Membership Lists
Here are instructions for adding membership lists for committees, subcommittees, and Executive Board.
1. The membership list is currently in an Excel spreadsheet. Open the sheet up and highlight the member names. Type Ctrl + C to copy.
2. On any page of the NJLA wiki, click the "New page" button.
3. Name the new page "(Name of Group) Membership" and click the "Create New Page" button.
4. The new page will open up in the Edit window. Type in the title of your page (ie Publications Membership) and format it the way you'd like. Insert your cursor below the title and then type Ctrl + V to paste the Excel data in. If you see the message that the text seems to come from Word and do you want to clean it up, click on Cancel. You want to keep the formatting.
5. The data from the Excel spreadsheet will appear on the page. (The lines will appear after you save.)
6. It would be useful to add a link to return to the main page of that group. Insert your cursor below the table with the data, and click the "Link" button.
7. The Link Type should remain WikiPage. Under "Link to wiki page" click on the name of the main page for the group.
8. Change the Link text to what you want it to say, then click the "OK" button.
9. Click the Save button.
10. Your page is complete.
What do I do if I make a mistake?
You can revert back to any previous version of the wiki page. At the bottom left of each page is a link for "history."
Click on this link to see a list of every time the page was edited and saved.
Click on the first date before the mistake was made. (If you don't know when the error occurred, you can preview as many pages as you need by clicking on the dates. You can also compare any two pages by clicking on the radio buttons next to the two dates, and clicking "Compare.") When you are viewing the page you want to revert to, click on "Revert to this revision" in the blue box at the top of the page.
More Help
For immediate assistance, contact Maureen Wynkoop or Ranjna Das.
Comments (0)
You don't have permission to comment on this page.